Job Description

Be part of a growing, successful company in an exciting and challenging field. Border States is 100% employee-owned, which means you’re empowered to make decisions, find solutions and receive rewards for your hard work.

 
This position will be located in: Fargo, ND

Job Summary

The Talent Acquisition (TA) Coordinator supports the TA function through administrative excellence and detailed compliance processes. This role is responsible for managing various aspects of pre-employment and ongoing compliance including drug testing coordination, onboarding support, reporting, scheduling, and internal communications. The ideal candidate is highly organized, detail-oriented, and able to work independently while supporting a fast-paced recruiting environment.

Responsibilities

Essential Functions

• Supports Talent Acquisition in delivering a seamless candidate experience from application to offer. 
• Administers pre-employment and random testing processes, including vendor coordination and documentation.
• Oversees I-9 compliance and documentation tracking. 
• Responds to routine employment-related inquires, escalating complex matters as needed. 
• Assists with planning and logistics for Spring and Fall career fairs.
• Assists in coordinating the Summer Internship Program, including intern events and engagement activities.
• Supports onboarding logistics: toolkits, welcome communications, onboarding checklists, and announcements.
• Submits internal communications (e.g., lobby screens) to promote new hire engagement.
• Maintains employment compliance tasks, including documetn expiration tracking and payroll updates.
• Progides administrative compliance tasks, including document expiration tracking and payroll updates.
• Proivdes administrative and reporting support for recruitment and onboardin gprocesses.
• Manages the careers inbox, travel bookings, credit card requests, and pre-employment invoice processing.
• Maintains confidentiality of all HR related information

Non-Essential Functions

• Produces and distributes standard and ad hoc reports to managers/supervisors
• Ensures employee information is properly filed and retained including offer letters
• Updates and monitors third party recruiting sites
• Assists other HR functions as needed such with benefits/compensation, administration, recruiting/hiring/onboarding activities, employee relations and training needs
• Contributes to strategic priorities and continuous improvement efforts
• Acts as a liaison between employees and management, as needed
• Other duties as assigned by supervisor or other designate

Qualifications

• Minimum of two-year degree or equivalent HR experience required
• Strong working knowledge of Windows and Microsoft Office (Excel, Access, Word, and PowerPoint) is required. 
• Experience managing DOT and non-DOT drug testing programs preferred.
• Prior experience with ATS systems is preferred.
• Adherence to confidentiality and legal compliance in HR processes.
• Proficient in HRIS systems.
• Excellent written and verbal communication skills.
• Strong attention to detail and organization skills.
• Ability to prioritize multiple responsibilities and meet deadlines.

Skills and Abilities

• Excellent customer service skills that include being competent, accurate, responsive, and engaged.
• Excellent communication and customer service skills
• Strong attention to detail and accuracy
• Strong problem-solving skills
• Ability to effectively plan, organize, and use independent judgment to resolve issues.

Physical Requirements

Frequency at which you would carry/lift in a typical day:
Occasionally 0 – 33% Frequently 34 – 66% Continuously: 67 – 100%

• Lift from Waist:
  • < than 10 lbs. - Not at all
  • 10 to 25 lbs. - Not at all
  • 26 to 50 lbs. - Not at all
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100+ lbs. - Not at all
• Lift from Floor:
  • < than 10 lbs. - Frequently
  • 10 to 25 lbs. - Frequently
  • 26 to 50 lbs. - Occasionally
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100+ lbs. - Not at all
• Carried for Distance:
  • < than 10 lbs. - Not at all
  • 10 to 25 lbs. - Not at all
  • 26 to 50 lbs. - Not at all
  • 51 to 75 lbs. - Not at all
  • 75 to 100 lbs. - Not at all
  • 100+ lbs. - Not at all

Physical Activity

Frequency at which you would do the following in a typical day:

• Sitting (a continuous period of being seated) - Continuously
• Standing (for sustained periods of time) - Frequently
• Walking (moving about on foot to accomplish tasks) - Frequently
• Bending/stooping (downward and forward) - Occasionally
• Crawling (moving about on hands and knees or hands and feet) - Not at all
• Climbing/Walking Stairs (ascending or descending) - Frequently
• Reaching (extending arms in any direction) - Frequently
• Crouching/squatting (bending the body downward and forward by bending leg and spine) - Occasionally
• Kneeling (bending legs at knee to come to rest on knee(s)) - Occasionally
• Balancing (maintaining body equilibrium to prevent falling) - Occasionally
• Repetitive motion (substantial movement (motions) or the wrists, hands, and/or fingers) - Continuously
• Pivoting (movement in any direction with one foot, keeping the other in contact with the floor) - Occasionally
• Pushing/Pulling (using upper extremities to press against or draw or tug) - Occasionally
• Grasping (Applying pressure to an object with the fingers and palm) - Continuously
• Fingering (picking, pinching, typing; working with primarily fingers and not whole hand) - Continuously
• Talking (expressing or exchanging ideas by means of the spoken word) - Continuously
• Driving (the control and operation of a motor vehicle) - Occasionally
• Desk work (work usually performed at a desk) - Continuously
• Use of a computer - Continuously
• Use of a telephone - Frequently
• Hearing (Perceiving the nature of sounds at normal speaking levels) - Continuously
• Exposure (to adverse weather & temperature conditions) - Not at all
• Travel (travel needed to perform job duties) - Occasionally

Additional Information

This job description is a summary of the job duties and responsibilities and is not intended to cover all possible job duties and is subject to change at the employer’s discretion. Employees must be able to perform the essential job duties and satisfy job requirements either with or without a reasonable accommodation.

Our History

Border States is a leader in the electrical supply distribution industry with over 120 locations in 31 states. Our employee-owners are second to none in delivering top-notch customer service and in demonstrating extra-ordinary people skills. We are one of the largest independent electrical distributors in the United States providing products and services to the construction, industrial and utility industries. Border States has a competitive benefit package and is a 100 percent employee-owned company. Employee-ownership is a significant part of our culture and our success stems from the dedication of our employee-owners. We practice open-book management and our employee-owners are empowered with clearly defined levels of authority to be innovative and decisive, allowing us to respond quickly to the needs of customers. Employee-owners understand their roles in the success of the company and care about customers’ needs, which drives our focus on adding value to everything we do. We recognize that not all customers are the same and each has specific requirements. Our employee-owners understand these diverse needs and have the commitment, resourcefulness and flexibility to outperform all others.

Values
As a Border States employee-owner, you’re responsible for living our mission, service philosophy and service standards.

Our Purpose
We believe unstoppable businesses shouldn't go it alone. We are owners - of relationships, of outcomes, of every moment these unstoppable businesses need to deliver.

Service Philosophy
We earn customer loyalty and confidence by caring about their needs and adding value to everything we do.

Service Standards
Border States employee-owners are competent, accurate, responsive, and engaged .

Your career
Join an experienced team at one of the largest electrical distributors in the United States. What are you waiting for?

Border States has a competitive benefits package which includes but is not limited to:

Health, Dental and Vision Benefits
Accident, Critical Illness, Hospital Indemnity
FSA & HSA
Employee Stock Ownership Plan (ESOP)
Disability Benefits
401(k) Retirement Plan
Life Insurance
Employee Assistance Program
Paid Holidays
Paid Volunteer Time
Personal Leave time and more!
Border States provides bonuses to their employee-owners upon the achievement of branch and company goals.

Equal Opportunity For All

It’s not just the law. It’s something we’ve believed in since our founding. We value the diversity of all of our employee-owners and will always be an equal opportunity employer.

Drug Free/Smoke Free workplace

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